Rapio AutomationAutomation service
Reply to your leads before they go cold.
Rapio Automation is a Lead & Sales Automation system that picks up every lead arriving through your website, forms or campaigns, validates it, scores it with AI based on how close it is to buying, and alerts your team as soon as a contact deserves immediate attention.
DEMO / EXAMPLE: validation, scoring and a sales notification preview. It illustrates one capability, not client results or the full follow-up of an implementation. Opens in a new tab; the demo is in Spanish.
The problem it solves
- A lead comes in through the form and waits hours for someone to see it. Meanwhile it goes cold, or leaves with whoever replied first.
- 78% of buyers end up working with the first company that gets back to them (Lead Connect study).
- Replying within 5 minutes makes that lead 21× more likely to qualify (MIT/InsideSales study).
- Your team spends the same amount of time on a lead who was ready to buy and one who was just browsing.
more likely to qualify when replying within 5 minutes (MIT/InsideSales study, not our own data)
of buyers choose whoever replies first (Lead Connect study, not our own data)
of manual follow-up recovered per week (estimate, no measured case study yet)
How it works
Validates
Checks the contact is real before anyone wastes time on it. Fake or mistyped details never reach your team.
Scores with AI
Every lead gets a score based on how close it is to buying, reading what they wrote and where they came from.
Alerts you as soon as a lead gets hot
The alert reaches your team automatically on the channel they already use. No extra tool to open.
Nurtures the cold ones
Leads that aren't ready yet go into automatic follow-up and get re-scored if they engage later on.
In concrete terms
What it usually includes
- Validation of the contact before it is passed to your team.
- AI scoring based on how close it is to buying.
- An automatic alert on the channel your team already uses when a hot lead comes in.
- Automatic follow-up for cold leads, re-scored if they engage.
What it does not include
- Changing your CRM or your tools: it connects to what you already use, if it can be connected (we check before committing to anything).
- It fits poorly if your follow-up is already well automated, if you receive very few leads or if your volume calls for a call centre.
- Client results in the demo: it uses test data. Your project's results are measured before and after.
There is no fixed package or published price: scope, timeline and budget are defined from your case. What is delivered in your project is what is agreed for it; this list describes the type of work.
Questions about Rapio Automation
What kind of company is it built for?
Marketing agencies, consultancies and service SMEs of roughly 5 to 30 people that receive enquiries regularly through their website, forms or campaigns, and currently handle them by hand.
Do I have to change my CRM or my tools?
No. Rapio Automation connects to what you already use and works underneath it. Your team keeps getting alerts on the channel where they already work, with no new tool to learn.
When does it NOT make sense?
If you already have a CRM with follow-up automation properly configured, if you get very few leads (little to automate), or if your volume is so high that you need a call centre rather than lightweight automation.
How do I know it works before committing?
The Pipeline demo shows validation, scoring and a notification preview using test data. It does not demonstrate client results or the full follow-up. Your project scope is agreed separately and its results are measured before and after.
How many leads are going cold right now?
Tell us how contacts reach you today and we'll tell you what can be automated.